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AR Detail (Edit)

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AR transactions cannot be deleted nor edited.  To make necessary corrections, one must add an offsetting transactions to a customer's AR List.

EDIT Transaction

If you attempt to edit a record which is outside of the current statement preriod, you will see the following message.

EditARNotAllowed

In this case, you cannot make a change to the record but must ADD an offsetting record.

ADD Transaction

In this example, a finance charge is being manually added to a customer record.  It was created by choosing Add.

ARDetailAddFinanceCharge

TYPE - Each AR transaction must be one of three types.

CHG - Charge

CRD - Credit

FIN - Finance Charge

STATUS - The status of an AR must be one of three options

Open - A balance is still pending.

Closed - The balance has been paid or offset.

Processed - The balance has been offset and will no longer be included on the AR statement.

REFERENCE

Sales ID -  The employee who authorized the AR transaction.

Transaction Date - The date of the original invoice.  Adjusting this date will affect the AR aging status.

Date Due - The calculated date on which final payment is due.

Amount - The total applied to AR.

Terms - The payment terms in effect at the time of invoicing.

Comment - This field should NOT be left blank because this phrase will be printed on subsequent AR statements as the customer's only explanation of the entry.  You should describe the reason for creating this offsetting entry.