Navigation:  Your Business Setup Options > POSitive System Setup Form > Inventory view > Serial Numbers tab

Not a Feature of Standard Edition

Serial Numbers are an added level of inventory control.  POSitive can track serial numbers through the whole cycle, from vendor to customer.

Serial Number Options

Track Serial Numbers In Service - The service department may choose to record and track serial numbers of equipment worked on as well as tracking of items sold.  Although this requires a little more work initially, you will be able to provide your customers with a complete service history of equipment repairs. It will also help your technicians to pinpoint or eliminate possible problems.

Enter Serial Numbers When Receiving {PO} - When a PO is received with serialized inventory, you will be prompted to enter the serial numbers.  The POSitive SmartSerializer can be used to generate serial numbers in a sequence to save you time.  If you bypass entry of serial numbers at the time of receiving, they can be entered later.

Allow Duplicate Serial Numbers - (Usually not activated)  Normally one would think that serial numbers would be very unique and there would never be a duplicate serial number.  This should only be turned on if you know that identical serial numbers will be used.  (see Assorted Inventory)

Prompt For Serial Numbers When Completing Transactions (Invoices, etc).-  As you sell serialized inventory, you will be prompted to record the serial number on the invoice.  If the item's serial number does not exist in POSitive, you will be able to enter it for the first time as you are invoicing.

    Prompt For Serial Numbers As Items Are Added For:   ---  Activate each needed type.  If checked, when you add a serialized inventory item you will be immediately prompted to select a serial number.  Otherwise, you will not be prompted until choosing to tender the order or invoice.

 

Serial Number Terminating Character(s) - Some packaging of products has multi-purpose barcodes which have the SKU of the item first followed by other code numbers.  Generally there is a separator between the SKU and the additional information.  By entering the separator character (more than one character can be entered to handle various barcodes), POSitive will automatically truncate any information after the character.  For example 12345678:901234567 has a colon as a separator.  If the colon were entered here and if the barcode were scanned into an invoice, only the first characters 12345678 will be selected because it is the SKU of the product being sold.