Key Concepts > Inventory Management

You can use pictures of your inventory items in POSitive in various ways. By assigning a picture to an inventory item you can

•more easily sell the item on a web page,

•can verify that an item being invoiced matches the item being presented for purchase, and

•easily show a customer what they are ordering if you are currently out of stock of the item.

Using pictures of your inventory items is an option in POSitive, but if you are using POSitive E-Commerce then they are a must to make your web site effective.

Advance Setup

•Go to Maintenance: System Setup: Inventory. Checkmark "Use Pictures In Inventory"

•Set Thumbnail Size (Pixels) to Height = 98, Width = 74

•Inventory SKUs must not include any characters other than numbers or letters. When adding pictures to inventory, POSitive automatically names the picture with the SKU name. If there are illegal characters in the SKU, then the picture cannot be saved and used.

General Recommendations

•WARNING: Some browsers will not display image files with spaces in the name, for example Company Logo.gif could be invalid. To ensure that all visitors to your web site can see your images, remove spaces from the names of your images.

•Inventory image files should be about 200 pixels in width.

•Inventory image files should be less than 25k in size.

•Thumbnail images should be between 50 and 80 pixels in width.

•Thumbnail images should be less than 3k in size.

Image Files

Each picture or image used by POSitive is eventually stored in the SQL database. There is an IMAGES directory in the C:\POSitive\PRM\dataX\ (where X is the data number) which is central for all POSitive computers/workstations for controlled access. When you assign a picture to an inventory item, POSitive automatically copies the image file into the SQL database. Images in this folder will be erased later. the images directory and renames it to the format {sku}.JPG (or .GIF). NOTE: the image file will have the same name as the primary SKU of the inventory item to which it is linked.

Only JPG or GIF type images are typically used in POSitive.

Thumbnail Images

POSitive can automatically make smaller image files known as Thumbnails to reduce the size of images and optimize them for use with e-commerce.

Adding Pictures To Inventory

Go to the Inventory Center, highlight an item and choose Picture Manager on the left.

Choose Load Image. OR you may drag and drop the image from an internet browser screen

When you choose Save it is then added to POSitive's inventory item.

POSitive will automatically generate a Thumbnail picture.

Viewing Pictures

Inventory pictures are visible throughout POSitive on various screens. They are displayed on

•Inventory Center - Summary tab

•Inventory Center - Picture Manager tab

•Internet Inventory List

•Invoice Screen (optional if Maintenance: System Setup: Transactions: Transactions "Show Item Picture On Screen" is activated)

•Inventory Price Label (optional)

Inventory Pictures