Navigation:  Getting Started > Your Company Setup Options > POSitive System Setup > Tax Options > Tax Inclusive tab

WARNING:  The following options are specifically for international users and normally should not be invoked by any other users.  They will dramatically affect the operation of POSitive.

 

•Display Price Includes Tax On Invoice - When entering the price of an item on an invoice, POSitive will assume the price includes tax and will back out tax charges on the line item.  IMPORTANT NOTE: be sure to select a taxable option for "Tax Rate For Including Tax In Price (GST)" on the Australia tab, otherwise this feature will not work.

•Tax Included In Windows Invoice Print - If you use the Standard Form for printing invoices, then the form will include the pricing which includes tax.

NOTE: Be sure to enter appropriate tax group in the Tax Rate For Including Tax In Price (HST)  field below

 

•Price Entered Includes Tax When Using Fast Add - When creating an inventory item on the fly with Fast Add, the selling price is assumed to include tax.

•Enable "Display VAT Pricing" Option on Inventory Screen - When looking up inventory the selling price will include the tax.
Inventory Center

 

•Pole Display Shows Price Including Tax - When placing an item on an invoice for sale the Pole Display shows the SKU and selling price of the item.  With this option checked, then the price will also include applicable sales taxes.

•Tax Group For Including Tax In Price - Select the tax structure which best suits most customers.  
NOTE: Used mainly by Britain and Australia, the selling price throughout POSitive and on the label of the product will include the taxes applicable to the item.  The tax for the item is based upon this selected Tax Group.  IMPORTANT NOTE: be sure to select a taxable option for "Tax Rate For Including Tax In Price (GST)" on the Australia tab, otherwise the "Tax Included" feature will not work.

International Settings tab

Unique settings for various countries.

-- Australia --

•

•Goods Received On PO Have Tax - Used mainly in Australia and Canada, this option assumes that the cost of each line item inventory item being received has the tax calculated into the cost.  

•By setting the Tax Percent, POSitive will use this number to determine the Tax On Order value in the purchase order.

•The Purchase Order will display the Tax Column and CTRL-X will allow for toggling tax on or off for the highlighted line item.

 

-- United Kingdom --

Support Settlement Discounts ("Price Including Tax" must be disabled)

This feature is only intended for United Kingdom users of POSitive.

A Settlement Discount allows the end-user to offer their customers a discount on goods paid before a certain number of days, with the tax calculated on the discounted amount. For example, an item might sell for 50.00, with a VAT amount of 8.75. With a 20% discount if paid within 14 days, the VAT would be calculated on the discounted amount. So, the discounted amount would be 40.00, with VAT calculated to 7.00. The total invoice would show 57.00. If paid within 14 days, the amount is 47.00. If paid after that, the amount owed is 57.00.
 
Here are instructions for using this feature:
 
1. Under System Setup, Tax Options, International Settings, all tax options having to do with Tax Inclusive should be OFF. Under new tab, United Kingdom, there is a new switch "Support Settlement Discounts". This should be turned on.
 
2. Under Utilities/Customer Terms, click ADD to add new a new term. For example, SD14 might be Settlement Discount, 14 Days or similar. Under Options, Enter the Discount Rate (20.00 for 20%) and the Days, and check the "This is a Settlement Discount" checkbox. Optionally, you can add an Invoice Description that might say something like "This Invoice is subject to a 20% discount if paid within 14 days".
 
3. Under File/Editors/Transaction Reports Editor, clone or create the form you are going to use for your receipt. In the Footer, make space for a couple of lines near the bottom (I cloned Form 4 for my testing. I right-clicked on line 24 and selected "ShiftDown" twice to clear up two lines". Now, add the "Terms Full Desc." under Column 1, Length 40, and on the Instructions line click the "..." button and select "Settlement Discount". This means, this line will only print if the terms include a settlement discount.
 
Next, add a line with Field Name "Text" Column 1 length 18 with the words "Settlement Amount:", and also select "Settlement Discount" for the Instructions line. On the same line, Column 20, select "Settlement Disc. Amnt" and the same Instruction line.
 
To test, assign the customer to these terms. Assign the cloned form as your invoice printer. You can now create an invoice using the Settlement Discount, and the totals should be correct. The invoice should have the correct information, and when you go to pay within the 14 days, the correct discount should be applied. After 14 days, the discount won't be available.

-- Philippines --

Show Cumulative Totals On End-Of-Day Closing Report -

Governing laws require that various calculations appear at the bottom of the report after balancing the cash drawer.

When balancing the cash drawer and printing the Register Balance Report to a 40col receipt printer (not a full page printer), the following information is reported.

•Last Invoice # - number on the last invoice created

•Total Amt of Voids - When an invoice is voided from the Invoice History screen.

•Total Discounts - Only calculates Dollar Discount values not percentage discounts created by pressing CTLR-D or ALT-D on the invoice.

•Total Returns - Value of returned items.  The item is counted if one creates a return to the original invoice and/or changes the quantity of an item to -1 on the invoice.

•Total # Of Invoices - the number of invoices created since the last time the cash drawer was balanced

-- VAT --

Businesses operating under Value Added Tax controls will likely need to activate the following options.  Taxes paid on a purchase order can then be deducted from sales tax collected when products are sold.

•Assign Tax Paid On PO To Liability Account -

•PO Tax Liability Account - (GL account)

•Collect VAT On Deposits - some localities need to calculate VAT even on deposits towards pending transactions.